Best Practices For HR Recordkeeping Requirements: The Question Is To Keep OR Not To Keep

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As an HR professional, you know that the sheer volume of paperwork that you contend with is overwhelming at best and uncontrollable at worst. And if just one important document is misplaced, misfiled, or unintentionally destroyed, your company could end up on the wrong side of a lawsuit. And you’re the one who will have to explain what happened.

 Keeping all the laws and recordkeeping requirements straight can seem like a full-time HR job.  All HR functions have federal recordkeeping requirements – from recruitment and selection to hiring and onboarding, to compensation and benefits, to employee relations (policy administration and disciplinary actions) and training.  

Employers should know how long to keep or destroy employee files and documents. Each state and the federal agency has a different set of requirements, often covering the same documents so it's challenging for you to know what to keep and for how long. These issues, as well as new identity theft threats and updated technology, impact your recordkeeping practices in a big way.

 This webinar will guide you through those requirements so you understand how to ensure compliance and understand the consequences of noncompliance.  The webinar will also outline record retention requirements and notification requirements for several federal laws.  By following the requirements, your institution should be able to avoid the pitfalls in employment-related liabilities and problems, if and when auditors investigate your files.

Areas Covered in the Session:

  • An introduction highlighting the importance of records and notices and discussion on retention, storage, and destruction of records
  • Understanding of the new reporting requirements and compliance schedule.
  • Record retention systems that work best for compliance with changing requirements
  • Discussion on other tasks that require complete and accurate documentation
  • Understand notice requirements to be aware of what notices need to be posted and how to post them in compliance with the laws
  • Case studies on documentation
  • Overview of basic documents in several federal employment laws -
  • Importance of documentation in defending Title VII cases
  • What information does the government require you to keep for overtime cases
  • How to use documentation to prove FLSA exemptions
  • Documents and notification for FMLA and ADA leave
  • Documentation in defends trade secrets act.

Who Will Benefit:

  • Payroll
  • Human resource recordkeeping and maintenance
  • Compliance Officers
  • CFOs
  • Office Managers
  •  Company Presidents
  • Employers and Business Owners
  • Hiring Managers
  • HR Managers/Supervisors
  • Risk managers
Webinar Events
Live -Coming soon!

Training CD-DVD

Physical CD-DVD of recorded session will be despatched after 72 hrs on completion of payment

Recorded video

Recorded video session

Speaker: Stuart Silverman,

Stuart Silverman has been practicing law for almost 30 years and is the principal of the Law Offices of Stuart M. Silverman, P.A., located in Boca Raton, Florida. The emphasis of his practice is in the area of labor and employment law, and business and commercial litigation. Mr. Silverman has represented both private and public employers, as well as individual employees in a whole host of complex business disputes and employment settings at administrative levels, and state and federal trial and appellate courts. His extensive employment litigation experience includes claims under age, race, sex discrimination, wage and hour claims, whistleblower and retaliation claims, ADA and FMLA claims, public employee's claims, as well as disputes under employment contracts, non-compete agreements, trade secrets disputes, and partnership breakups. Mr. Silverman is a frequent speaker on his areas of practice.

Mr. Silverman is also a member of The Workplace Violence Prevention Institute (WPVI), a group formed to investigate solutions and strategies from a proactive and systemic perspective to minimize the risk of workplace violence and school violence, specifically violence caused by employees or former employees or former students. He earned his B.A. degree, with high honors, and his J.D. degree from Rutgers University. Mr. Silverman is admitted to The Florida Bar and the U.S. District Court for the Southern District of Florida.

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